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MAINTENANCE
PROCUREMENT
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Your accounts payable team is a vital financial control center, yet they likely spend hundreds of hours a year on the repetitive, low-value task of manually keying in data from supplier invoices.
This process is not only slow and expensive—it's a major source of costly human error. Our Intelligent Invoice Processing module uses advanced technology to automate this entire workflow, transforming your A/P department into a highly efficient, accurate, and strategic operation.
Free your skilled finance professionals from the drudgery of paperwork and empower them to focus on what truly matters: financial analysis, budget control, and strategic planning.
A single typo during manual data entry can lead to a significant overpayment or a delayed payment that damages a supplier relationship. Our automated system ensures data is captured with near-perfect accuracy, protecting your bottom line.
When invoices are processed in hours instead of days, approvals happen faster, and payments are made on time. This improves your standing with key suppliers and allows you to capture early payment discounts where available.
Instead of waiting for invoices to be manually entered, your financial dashboards are updated almost instantly as invoices are processed. This gives you a much more accurate, up-to-date picture of your company's committed costs and liabilities.
Our module uses a combination of Optical Character Recognition (OCR) and Artificial Intelligence (AI) to read, understand, and process your supplier invoices automatically.
Simply forward your PDF invoices to a designated email address. Our system "reads" the document, intelligently identifying and extracting all key information—Invoice #, Date, PO #, line items, quantities, prices, and totals—regardless of the invoice layout.
This is the core of the engine. Once the data is extracted, the system automatically matches the invoice against the corresponding Purchase Order (PO) and the Goods Received Note (GRN) within the PRIME Marine platform. It verifies that you are being billed for what you ordered and what you received.
Your team's focus shifts from processing every invoice to managing only the exceptions. If an invoice perfectly matches the PO and GRN, it can be automatically passed for payment approval. Your team only needs to review invoices that the system flags for a discrepancy, such as a price or quantity mismatch.
Every processed invoice and its data are stored in a secure, centralized digital archive. Instantly search and retrieve any invoice from the past, eliminating the need for physical filing cabinets and providing a complete, auditable record.
1. Invoice Received: A supplier emails a PDF invoice to [invoices@yourcompany.com]
2. Data Extracted: Our engine automatically reads the PDF and extracts all key data.
3. Auto-Matched: The system performs a three-way match against the PO and GRN in PRIME Marine
4. Ready for Approval:
Our system uses best-in-class OCR and AI engines that typically achieve over 95% accuracy out of the box. The system also "learns" from corrections, meaning its accuracy improves over time as it becomes more familiar with your specific supplier invoice formats.
The system is smart enough to handle non-PO invoices. If it cannot find a PO number, it will flag the invoice for manual review and routing, where your A/P clerk can assign it to the correct department or cost center for approval.
Yes. The platform is designed for global operations and can be configured to recognize and process invoices in multiple languages and currencies, converting amounts back to your base currency for reporting.
