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PRIME Marine’s Forms Manager replaces scattered Excel sheets and inconsistent templates with a single, centralized platform for all your shipboard and shore-based forms. Create, distribute, and update forms instantly across your fleet—ensuring every submission follows the same structure, standard, and version, no matter where your vessels are in the world.
Whether it’s a routine safety checklist or an ad hoc inspection report, PRIME Marine’s Forms Manager ensures every form is submitted on time —
without endless follow-ups.
Automated reminders, submission tracking, and KPI integration keep your fleet disciplined, compliant, and accountable.
Element 10 of TMSA covers documentation and records management — directly supporting the case for a robust forms manager. The solution supports efficient documentation and compliance aligned with tanker industry best practices.
The PRIME Marine Forms Manager plays a critical role in managing safety forms, checklists, permits, and records that are essential under the ISM Code. The solution ensures form workflows align with safety and management protocols defined by the IMO.
AlignedThe forms related to working hours, crew complaints, and inspections are governed under the MLC. The forms manager streamlines mandatory crew and labor forms to support maritime labor standards.
Schedule a personalized,no-obligation demo with one of our maritime technology experts today.
Proven Fleet Management for
The Forms Manager ensures vessels operate only with current, approved checklists and forms, eliminating the risk of outdated documentation during PSC and Flag inspections. Centralised control enables rapid fleet-wide dissemination of revisions, while automated workflows reduce administrative effort, minimise errors, and reinforce consistent operational discipline across all vessels.
Talk to a PRIME Marine expert to find the best solutions for managing your vessels.
Bring order, consistency, and accountability to every process on board. PRIME Marine’s Forms Manager gives you complete control over how forms are created, completed, and reviewed— across every vessel in your fleet.
Digitize all your existing paper forms without a single line of code. Add fields, dropdowns, signatures, and photo uploads through an intuitive drag-and-drop interface that mirrors your current processes while eliminating manual errors.
Schedule a personalized,no-obligation demo with one of our maritime technology experts today.
The Forms Manager is the bridge between your documented procedures and verified onboard execution. It transforms every checklist, permit, and report into traceable proof of compliance.
Your SMS outlines a procedure for “Enclosed Space Entry.”
Integrated with the Vessel Maintenance System, our Defect Management module helps crews and superintendents capture, assess, and resolve issues quickly. Log defects from onboard your ships or shore, assign corrective actions, and monitor closure -all in one place. It's a proactive approach to safety, compliance, and uptime.
The Procurement module within our Vessel Management System bridges the gap between maintenance planning and timely sourcing. Create requisitions directly from planned jobs, avoid delays due to missing spares, and keep your vessels running smoothly. With built-in checks and real-time visibility, it ensures smarter spending and fewer disruptions.
The QHSE module in PRIME Marine seamlessly integrates with the Vessel Maintenance System, ensuring that critical jobs are backed with relevant Risk Assessments and Permits to Work. From safety protocols to compliance workflows, it brings structure, accountability, and peace of mind to every operation.
Create and distribute uniform forms for safety, compliance, and daily operations— ensuring consistency, regardless of vessel or location.
Stay ahead of audits and inspections with properly filled, time-stamped, and retrievable forms that meet international maritime standards.
Replace manual paperwork with digital forms that auto-populate key fields and minimize duplication—letting your crew focus on tasks that matter.
Schedule a discovery call with one of our maritime technology experts today and let’s explore how we can help you.
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Our system includes a 'Sketch Pad' field. When the user gets to this part of the form on a tablet, they can use their finger or a stylus to create a free-hand drawing directly onto the form, which is then saved as part of the permanent record.
Yes. You can control the visibility and applicability of any form. You can make a form available to the entire fleet, a specific vessel type (e.g., 'All Gas Carriers'), or even assign it to a single vessel for a specific voyage or operation.
Our onboarding team will assist you. We can take your existing Word, Excel, or PDF forms and help you quickly recreate them in our digital form builder. We have a proven process to make this transition as smooth and efficient as possible.
Absolutely. This is a core feature designed to respect your crew's time. When a logged-in user starts a new form, the system automatically populates key fields such as their name, rank, department, the vessel's name, IMO number, and the current date. This not only saves significant time but also dramatically reduces data entry errors, ensuring consistency across all records.
This is the most powerful aspect of our Forms Manager. Every completed form creates two things: a tamper-proof, auditable PDF record for evidence, and a set of structured data points that feed into our analytics dashboard . This means you can ask questions of your data, like 'Show me the average pressure readings recorded on all pre-departure checklists for our tanker fleet last quarter,' or 'Which vessel is reporting the most 'near miss' observations?'. It turns your forms from dead paper into a live source of operational intelligence.
We've designed our workflow engine specifically for this. You can create a sequential or parallel approval chain for any form. For a Permit to Work, you can set it up so the Chief Officer must sign off first, which then automatically sends a notification to the Chief Engineer for their signature, and finally to the Master for final approval. Each person is notified in turn, and the system tracks the entire process, so there's a clear, time-stamped record of who signed off and when, all done digitally without a single footstep to the bridge.
Our Form Builder gives you granular control over every field. You can designate specific fields as 'Mandatory.' The system will not allow a user to submit a form until all mandatory fields have been filled out. This is crucial for compliance-critical forms like Risk Assessments or Pre-Entry Checklists, where a missing piece of information constitutes a non-conformity. It provides a simple, automated way to enforce your own safety and operational standards.
Real-world success stories from maritime leaders using PRIME Marine.
Brodosplit
How Brodosplit reduced time spent on administrative filing and retrieval of QA reports by 90%.
Read the Full Story➝Petrotankers
How Petrotankers achieved a 99.8% ontime submission rate for all scheduled forms and checklists.
Read the Full Story➝Unlock the power of the data you're already collecting. Eliminate the paperwork burden on your crew and gain the operational insights you need to run a smarter, more efficient fleet.
