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Managing hundreds of certificates across vessels can be overwhelming.
The PRIME Marine Vessel Certificate System centralizes, monitors, and automates certificate control and ensures no expiry goes unnoticed.
The application keeps your fleet’s certifications current, accessible, and audit-ready.
The old way of managing defects is broken.
A note in a logbook, a line in a handover report, an email sent from the vessel—this scattered approach creates risk, delays, and a mountain of administrative work.
The defect reporting capabilities within the vessel maintenance system from PRIME Marine makes it easy for crew to report, assign and resolve defects on time, every time.
COMPLIANTThe Vessel Certifcates module is aligned with International Maritime Organization (IMO) standards, ensuring vessel and safety certifcates are organized in compliance with global maritime regulatory frameworks.
The Vessel Certifcates Management System from PRIME Marine integrates well into TMSA (Tanker Management and Self Assessment) documentation practices, helping operators maintain visibility over required certifcates for vessel operations.
COMPATIBLEThe PRIME Marine Vessel Certifcates module supports certifcate-related documentation for vessel vetting and compliance with RightShip’s safety and risk assessment matrices.
Schedule a personalized, no-obligation demo with one of our maritime technology experts today.
The Vessel Certificates module ensures continuous certificate validity and inspection readiness across the fleet. Centralised tracking, expiry surveillance, and automated alerts prevent missing or expired certificates during PSC and Flag inspections, while complete renewal histories provide clear evidence of compliance and effective regulatory control.
Talk to a PRIME Marine expert to find the best solutions for managing your vessels.
From the Certificate of Registry and IOPP to Class and P&I documents, every critical certificate is stored in a single, centralized repository. High-resolution digital copies are securely linked to each vessel’s profile— eliminating the risk of lost paperwork and ensuring instant access from shore or sea.
Tracking vessel certificates manually is one of the most fragile processes in fleet management.Hundreds of documents, each with its own expiry and survey cycle—one missed date can mean detention, delay, or lost charter revenue. PRIME Marine’s Vessel Certificate Management System replaces uncertainty with control.
From the Certificate of Registry and IOPP to Class and P&I documents, every critical certificate is stored in a single, centralized repository. High-resolution digital copies are securely linked to each vessel’s profile— eliminating the risk of lost paperwork and ensuring instant access from shore or sea.
Boosting efficiency and enabling smarter decision-making.
A well-maintained vessel is a compliant vessel. Our Vessel Maintenance module helps ensure equipment is serviced on time, minimizing breakdowns and supporting smooth audits. Paired with accurate certificate tracking, it keeps your fleet inspection- ready.
Defects and non-conformities often surface during surveys or audits. With seamless integration between the Certificates and Defect Management modules, any observation recorded by Class or Flag can be instantly logged as a defect, assigned to responsible personnel, and tracked to closure. Once corrective actions are verified, the updated documentation and evidence are linked back to the relevant certificate— creating a continuous, auditable chain of compliance from identification to resolution.
Certificates are more than documents-they're proof of compliance, readiness, and responsibility. Integrated with the QHSE module, the Vessel Certificates system ensures that audits, risk assessments, and safety protocols are backed by valid documentation-always accessible, always up to date.
Stay audit- and inspection-ready at all times by ensuring that vessel certificates are always current, organized, and accessible.
Automated reminders and expiration alerts help you avoid penalties, detentions, or last-minute scrambles.
Eliminate the chaos of scattered paperwork with centralized digital access to all vessel, crew, class, statutory, and trading certificates.
Schedule a discovery call with one of our maritime technology experts today and let’s explore how we can help you.
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The system is designed for this reality. You can upload a short-term certificate with its own specific expiry date, while keeping the main certificate record active. The system will then alert you based on the earliest expiry date, ensuring you follow up to receive the full-term certificate before the short-term one lapses.
Yes. Each certificate record acts as a complete file. You can upload all related documents—the initial survey report, interim findings, correspondence with the surveyor, and the final certificate—to that single record. This creates a comprehensive history that is invaluable during audits or for internal reviews.
The system is flexible enough to manage both. While its primary function is for the vessel's main Statutory and Class certificates, you can easily create categories to track the certificates for key loose equipment, such as the lifeboat release gear or portable fire extinguishers, if you wish to manage them centrally..
Replace your high-risk spreadsheet with an intelligent, automated system that guarantees compliance and provides complete peace of mind.Give your team the tools to manage your most critical documents with confidence and control. Schedule a focused demo today.
