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From onboard checklists to company-wide manuals, PRIME Marine’s Document Management System gives maritime operators a single, connected platform to manage manuals, policies and safety documents across ship and shore.
PRIME Marine’s Document Management System keeps teams aligned with the latest revision and the right information at the right time.
Built for maritime operators, it streamlines updates, approvals, and version control—so compliance becomes effortless and documentation stays in sync across your fleet.
The OCIMF's TMSA requires structured document control, audits and procedural visibility. PRIME Marine's Document Management System is aligned with OCIMF's Tanker Management and SelfAssessment (TMSA) guidelines, empowering operators to meet industry best practices for safety,risk management, and continual improvement.
The DMS plays a critical role in supporting Safety Management Systems (SMS) under ISM compliance. PRIME Marine's Document Management System supports full compliance with the ISM Code, enabling structured control of safety, environmental protection, and operational procedures as required under international maritime regulations.
Schedule a personalized, no-obligation demo with one of our maritime technology experts today.
Proven Fleet Management for
The Document Management System ensures every vessel operates on the latest, approved documentation from a single controlled source. Centralised publishing distributes updates fleet-wide through automated revision workflows. Complete version control and audit trails support ISM and internal compliance, while structured change management enables controlled, continuous operational improvement.
Schedule a personalaized, no-obligation demo with one of our maritime technology experts today.
Foresee. Mitigate. Safeguard.Repeat.
Anticipate risks before they surface with PRIME Marine's Risk Assessment module-fully integrated with your Document Management System. Whether it's a maintenance task or a high-risk operation, define hazards, implement controls, and attach supporting documents. Empower your crew to make safer decisions with every procedure, checklist, and permit seamlessly linked and always accessible within our HSEQ platform.
Schedule a discovery call with one of our maritime technology experts today and let’s explore how we can help you.
The era of bulky binders, scattered PDFs, and endless manual distribution is behind us. These are practices that slow teams down and expose operations to unnecessary risks — something no modern ship manager can afford.
Schedule a personalized, no-obligation demo with one of our maritime technology experts today.
Dido Steel
How Dido Steel created a 100% traceable, digital audit trail from finding to corrective action to procedural change.
Read the Full Story➝Gestion Navigation
How Gestion Navigation attained 75% faster end-to-end process for revising, approving, and distributing a new procedure.
White Sea Shipping
How White Sea Shipping secured 90% faster access to critical safe work procedures during maintenance planning.
Quick access to critical documents across all vessels.
Maintains document integrity and compliance.
Guarantees consistency across all ships.
Schedule a discovery call with one of our maritime technology experts today and let’s explore how we can help you.
We have a dedicated "Circulars & Bulletins" feature for this exact scenario. It allows an authorized user to send immediate, high-priority notices to the fleet. These are tracked for acknowledgement just like controlled documents but are designed for urgent operational instructions.
Yes. You have granular control. You can disable printing entirely for certain sensitive documents. For documents that must be printed, the system automatically adds a watermark with the text "Uncontrolled Copy When Printed," the print date, and the current version number, reinforcing the correct procedure.
Our system is built to manage this complexity. We use a powerful 'document applicability' matrix. You can designate a manual, like your core SMS , as 'Fleet Wide.' For vessel-specific documents, you simply tag them to apply only to that ship's IMO number. When a crew member logs in, they only see the combination of fleet-wide documents and the specific documents applicable to their vessel. This eliminates confusion and ensures the Master of the 'MV North Star' never sees the stability book for the 'MV Southern Cross'
Our system replaces email chaos with a structured digital workflow. When a document is due for review, it can be assigned to multiple reviewers (e.g., the DPA, a technical superintendent, and a senior Master). They can add comments and suggest changes directly within the platform. Once all reviews are complete, it's automatically routed for final approval. Every step is tracked, so you have a clear, real-time view of where each document is in the review process, eliminating bottlenecks and ensuring no document is forgotten.
We treat forms and checklists as 'live' documents. Your controlled templates (like a Permit to Work form or a Pre-departure Checklist) are stored in the Forms Manager module. When a crew member needs to use one, they initiate a new ‘Form' from the template. It's digitally filled out and routed for approval. This means the blank template remains controlled and unchanged, while you get a complete, auditable record of every single form ever filled out, all linked back to the master template.
Give your team the tools they need to manage your most critical documents with confidence and control.
