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Designed for the pace and complexity of maritime operations, the procurement system from PRIME Marine ensures every order—from spare parts to consumables—is traceable, approved, and delivered on time.
Gain real-time visibility into requisitions, quotations, and approvals. PRIME Marine’s Procurement Software connects ship and shore teams for faster turnaround and complete budget control.
Procurement in shipping is more than just ordering spare parts. Manual processes, scattered communication, and inconsistent supplier data make this harder than it needs to be.
PRIME Marine’s Procurement Software ensures Vessel requisitions flow seamlessly to shore-based teams for review and approval, with full visibility at every stage. Built-in workflows prevent delays and duplication, while automated tracking ensures that nothing falls through the cracks.
Proven Fleet Management for
The Procurement Management System standardises the full procure-to-pay cycle, reducing turnaround time from requisition to purchase order while keeping vessels operationally supplied. Integrated vendor comparison and price benchmarking support cost control, while supplier performance tracking and complete transaction logs ensure transparency, accountability, and audit-ready compliance across the fleet.
The Maritime Procurement System from PRIME Marine is aligned with Sarbanes-Oxley (SOX) standards to ensure financial transparency, auditability, and internal control across procurement workflows—supporting compliance and reducing risk in maritime operations.
The Vessel Procurement System from PRIME Marine is recognized for supporting procurement practices aligned with the Tanker Management and Self Assessment (TMSA) guidelines issued by the Oil Companies International Marine Forum (OCIMF), ensuring operational integrity and supply chain transparency.
Schedule a personalized, no-obligation demo with one of our maritime technology experts today.
Talk to a PRIME Marine expert to find the best solutions for managing your vessels.
More than a purchasing tool, PRIME Marine’s Procurement Module connects every link in your supply chain—from requisition to delivery— ensuring your fleet operates with precision, control, and accountability.
Send Requests for Quotation (RFQs) to multiple suppliers at once—right from a single dashboard. Our comparison tool presents every quote side-by-side, making it easy to assess not just price, but also lead times, quality ratings, and supplier reliability, so decisions are informed and transparent.
Schedule a personalized, no-obligation demo with one of our maritime technology experts today.
Every wasted hour tracking down a quote or waiting for an approval is a drain on your resources and a risk to your operations. Our platform is designed to tackle the biggest challenges in marine procurement head-on.
Generic Systems
Rigid, hard-coded approval chains that are difficult to change.
PRIME Marine
Dynamic, multi-level workflows you can customize in minutes.
Generic Systems
Basic vendor lists with limited data.
PRIME Marine
In-depth supplier performance scoring & risk management.
Generic Systems
Limited to high-level budget tracking, often after the fact.
PRIME Marine
Proactive, granular spend control with real-time alerts.
Generic Systems
Often a clunky, outdated interface designed as an afterthought.
PRIME Marine
An intuitive, modern interface designed by procurement professionals.
The PRIME Marine PMS, seamlessly integrated with the Procurement System, empowers technicians onboard vessels to create requisitions directly within the PMS. This integration reduces unplanned ship downtime by ensuring that parts and resources are secured before work even begins.
The PRIME Marine Defect Management System helps vessel crew capture, report, and resolve defects in real-time. By prioritizing critical issues and streamlining workflows, it helps reduce vessel downtime, ensuring safe and efficient operations at sea.
The integration between QHSE and Procurement onboard your ships ensures that audit findings or safety events immediately inform purchasing decisions. If an audit identifies a need for better safety gear or improved equipment, procurement can act swiftly-turning compliance gaps into proactive improvements and securing safer, more efficient vessel operations.
Schedule a discovery call with one of our maritime technology experts today and let’s explore how we can help you.
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Our system is multi-currency by design. You can issue purchase orders for the items purchased for your vessels and receive invoices in any currency, with exchange rates managed centrally for accurate financial reporting and budget tracking.
Yes. Our onboarding team provides full support for migrating your existing vendor lists, including their contact details, contracts, and performance history, into our centralized database.
The module is designed with an "offline-first" capability. The crew onboard your vessels can raise and manage requisitions onboard without an active connection. The data automatically and securely syncs with the shore office as soon as connectivity is restored.
By centralizing all your procurement data, you gain a clear overview of your total spend with each supplier across your entire fleet of ships. This data-backed insight is a powerful tool during contract negotiations, allowing you to secure volume based discounts and better terms.
While direct savings from better quote comparison are significant, a major part of the ROI comes from operational efficiency and risk reduction. Our platform generates ROI by: 1) Reducing unplanned downtime of your ships through integrated PMS syncing, 2) Lowering administrative overhead by automating approval workflows, and 3) Mitigating financial risk by preventing non-compliant
Our platform is built for seamless integration. We offer robust APIs to ensure a smooth, two-way data flow with major financial systems, including SAP, Oracle NetSuite, QuickBooks, and Xero. This eliminates manual data entry, ensures invoice and PO data are perfectly matched, and provides your finance team with a real-time, accurate view of expenditure from each of the vessels in your fleet.
Our analytics dashboard provides a 360-degree view of your procurement performance. You can track critical KPIs in real-time, including Spend Under Management, Purchase Price Variance (PPV), Rate of Emergency Purchases, Supplier On-Time Delivery Rate, and Procurement Cycle Time. These insights allow you to identify bottlenecks and continuously improve your operational efficiency
Our approach is 'Train-the-Trainer' combined with intuitive design. We provide comprehensive training to your core team, equipping them to be champions of the system. The platform itself is designed with a user-friendly interface that mimics modern applications, reducing the learning curve for both onboard crew and shore staff. Additionally, we offer a library of video tutorials and 24/7 support to ensure a smooth and successful adoption across your entire organization.
Real-world success stories from maritime leaders using PRIME Marine.
NS UNITED KAIUN KAISHA
How NS United achieved 50% faster invoice processing and payment cycle time
Read the Full Story➝Stop letting manual processes dictate your fleet's efficiency and budget. See how our intelligent marine procurement software can give you back control.
